Wildlife Action

Wildlife Action

Conducting Meetings;

1.      Call meeting to order. This may be achieved by the sound of a gavel, prayer, a pledge to the flag. Only a chapter president who is also chairman of the board may call a meeting.

2.      Welcome all present. This would include the general membership, their guests, visitors from other chapters and special guests.

3.      Have chapter secretary read the minutes. Minutes must always be read before the open chapter. Call for additions or corrections to the minutes.

4.      Have minutes approved by board members, receiving first from the board a motion to accept minutes, a second, and a majority. To expedite matters, you may ask if anyone opposes the minutes as read. If there is no opposition, the minutes stand approved. If someone opposes, minutes are open for discussion. If error exists, minutes may be corrected and a new vote called or tabled until correction has been made.

5.      Have chapter treasurer give the financial report. This report must be read before the open chapter following the same procedure as used for acceptance of the minutes.

6.      Old business is brought before the board and discussed.

7.      New business is brought before the board and discussed.

8.      Executive session is called only when there is a problem concerning an officer or board member which relates to his chapter responsibilities.

9.      It would be appropriate at this time to ask if any board member or guest has anything to share with the group.

10.  Adjourn

Parliamentary Procedures:

Parliamentary procedure is designed to enact the will of the majority while protecting the rights of the minority. Many have asked for a simplified guide in the use of such procedures. The following has been adapted as a guide for any meeting using parliamentary procedure.

A main motion must be moved, seconded, and stated by the chair before it can be discussed.

If you desire to move, second, or speak to a motion, stand and address the chair, Mr. Chairman.

If you approve the motion as it is, vote for it.

If you disapprove the motion, in toto, vote against it.

If you approve the idea of the motion but want to change it in some manner, amend it or submit a substitute for it.

If you want competent advice to help you make your decision, move to refer the motion to an appropriate quorum or committee with instruction to report back.

If you feel that they can handle it better than the assembly, move to refer the motion to a committee with power to act.

If you feel there is more urgent business to be considered or action on the pending questions should be delayed, move to lay the motion on the table.

If you want time to think the motion over, move that consideration be deferred to a certain time. If you think that further discussion is unnecessary, move the previous question.

If you think that the assembly should give further consideration to a motion referred to a quorum or committee, move the

If you think that the assembly should give further consideration to a matter already voted on, move that it be reconsidered.

If you do not agree with a decision rendered by the chair, appeal the decision to the assembly.

If you think that a matter introduced is not germane to the matter at hand, a question of order may be raised.

If you think that too much time is being consumed by speakers, you can move a time limit on such speeches.

If a motion has several parts, and you wish to vote differently on these parts, move to divide the motion.